If you use Microsoft Teams within your organisation, you can schedule interviews in Microsoft Teams via Access Recruit. When you enable this, the email communications that the candidate and interviewers receive contain a URL link to join the meeting.
Note: We recommend your IT team enable the integration, as the majority of the configuration is in Microsoft Azure. Whilst we can assist with Microsoft configuration where possible, our support is limited to the Access Recruit software. For further support, please contact your account manager or customer success manager.
To set up the integration you need:
Administrator permissions in Microsoft 365.
Super User permissions in Access Recruit.
Once you've got this, follow the steps in each section below.
Microsoft Azure
Any meetings you've already sent can't be changed. If you need to reschedule or delete the appointment, you need to cancel the meeting directly in Microsoft Teams.
To automatically add calendar entries in Microsoft Teams, interviewers need to be in the Microsoft 365 organisation. Interviewers in other organisations may still be able to, however, they'll receive a link via email regardless.
Log into https://aad.portal.azure.com/ with your Microsoft admin account.
Click Azure Active Directory then click App registrations.
Click +New registration then enter a name for the application.
Select the relevant account types.
The redirect URL should show as https://{Access recruit url}/{Client name}/cms/auth/microsoft_graph_auth/callback
Click Register then once the app is created, note the Application (client) ID.
From the left-hand menu, select Certificates & Secrets then click +New client screen.
Enter a description then, in the Expires field, select an expiry length.
Click Add then note the new key value.
From the left-hand menu, select API permissions then click +Add a permission.
Select Microsoft Graph then select Delegated permissions.
Under OpenID Permissions, select each of the following:
email
offline_access
openid
profile
Under Calendars, select Calendars.ReadWrite.
Under MailboxSettings, select MailboxSetting.Read.
Click Add permissions.
Microsoft Office 365
Note: This may already be configured. If so, you can skip this section.
Log into https://admin.microsoft.com/ then click Users.
Click Active users then add the relevant users.
Access Recruit
Log into Access Recruit as a Super User then click Config.
Click Microsoft Teams then click Edit.
In the Teams app field, enter the Application (client ID) you noted earlier.
In the Teams secret key field, enter the key value you noted earlier.
Click Save.
Once you've done this, when you progress a candidate to interview going forward, you have a Teams meeting check box that pre-populates the venue and emails the interviewer and candidate with a Microsoft Teams link.