User access roles control what users can see and do within Access Recruit. Assigning the correct role ensures users have the appropriate level of access to manage recruitment tasks effectively.
All roles inherit permissions from the previous role unless stated otherwise. Higher‑level roles include the capabilities of lower‑level roles, with additional permissions.
Basic hiring manager
Provides essential functionality for managing personal recruitment activity.
Permissions include:
Positions - Create, manage, and view your own positions.
Applications -Manage and view your own applications.
Hiring manager
Builds on the Basic hiring manager role, adding interview and scheduling capabilities.
Additional permissions include:
Interviewers and venues - Create, manage, and view all.
Scheduling - Create appointment slots and view the calendar.
Recruiter
Provides broader visibility and control across the system.
Permissions include:
Positions - View and manage all positions.
Applications - View and manage all applications.
External posting - Publish positions to agencies and job boards, if enabled.
Worksites (locations) - Create, manage, and view all.
Source of application options - Create, manage, and view all application form sources.
Onboarding records - View onboarding history, if enabled.
Sourcing - View agencies and job boards, and set up agencies and consultants, if enabled.
Superuser
Provides full administrative control over system configuration and user management.
Permissions include:
Sourcing
Create, manage, and view all sourcing data.
Manage agency suppliers, if enabled.
View job boards, if enabled.
The Sourcing Analytics module is required.
Position templates
Edit default advert text.
Communication templates
Edit email content.
Users
Create new users.
Make users inactive.
Reset passwords.
Unlock accounts.
Scheduling
View all appointment slots in the system.
Feature roles
Feature roles provide access to specific system capabilities and can be assigned alongside standard roles.
Feature role | Description |
Talent Pools User | Add candidates to talent pools and manage talent pools (EE only). |
Custom Questionnaires User | Create new custom questionnaires (EE only). |
Requisition User | View requisitions from SelectHR. |
Onboarding Admin | Create onboarding records at the end of the workflow. |
Reports | Access the reporting suite for all system data. |
Search & Export | View and export reports across all system data. |
Interviewer | Access the Scheduling section of the system. |
Feature availability depends on which modules are enabled in your system, such as Agency, Job Boards, Onboarding, or Sourcing Analytics.
🤓 Tip: Assign feature roles alongside standard roles to tailor permissions without granting full administrative access.